General Terms and Conditions for Events arranged by Korpi Consulting
These general terms and conditions (”General Terms”) apply to events arranged by Korpi Consulting. The terms ”Korpi Consulting”, ”European Trail Days”, ”we”, “our” and ”us” refer to Korpi Consulting, VAT No. FI22444876, Aleksis Kiventie 44, 65300 Vaasa, Finland. The terms “Festival” or “event” refer to the European Trail Days Festival and other types of events that we arrange.
By registering for one of our events, you agree to our General Terms. If you register a person other than yourself for a race, you are responsible for ensuring that this person has read and follow our terms and conditions. We reserve the right to change and update the terms and conditions.
Participation in some of our events requires the participant to be of a certain age. Any age limitations for our events can be seen in the registration for the event. If you are below the age of 18 at the time of registration, a legal guardian must approve your registration.
We do our very best to provide as accurate information as possible. However, the flow of information surrounding our events may be subject to unintentional errors. We reserve the right to make changes to the event if we consider this necessary.
2. REFUNDS AND RIGHT TO WITHDRAW
Registration for our events form a binding agreement between us and the registered person. We do not offer a refund of the fee in case of injury or illness.
In the event of injury or illness, you may be able to get your fee refunded through your insurance company if you hold a sports accident/ sports travel insurance. When partaking in a event outside your country of residence we recommend that you ensure full coverage of accidentals. We do not allow participants to substitute their registration for one event to a different one.
Korpi Consulting has no obligation to reimburse the starting fee, or to pay damages or compensation because one of our events is cancelled. The purchase of a starting place in sports events on a specific day or for a specified period of time is exempt from the right of withdrawal according to Swedish law (2005: 59) regarding contracts and agreements outside of business premises.
No compensation will be offered for financial loss when booking a trip or accommodation in connection with our events. In these cases we refer you to your insurance company.
3. CHANGING PARTICIPANT NAME
A registration for our event is personal and you may not let someone attend the event in your name. We allow changing a participant’s name on a registration free of charge. The person wishing to replace their registered name is responsible for finding their own replacement.
Note that it is only possible to change a participant’s name up to 10 days before the event takes place, or 1 day before the registration closes, whichever comes first. In order to carry out a name change or get more information about how to complete a change of participant, please contact us at email@example.com. When there is less than 1 day left of registration or less than 10 days left to the event, we do not accept changes to the name on the registration. If you are unable to participate in the event we refer you to your insurance company for any refund of the entry fee.
4. PERSONAL DATA
By approving these General Terms you agree that your name, gender, date of birth, city and nationality might be used in internal and external purposes. If you for personal reasons do not want to appear in such lists, you must notify us by e-mail: firstname.lastname@example.org. Include which event the request refers to.
When you register for one of our event, we will process your personal information. We ask you to read our personal data policy here:
In order to register for our events, you must complete all mandatory fields at registration. We need your correct e-mail address to send you a registration confirmation and other relevant information regarding the events.
Your e-mail address is used, if you have approved this, to send out newsletters from Trail Days, with focus on the events we arrange. You can unsubscribe from these e-mails at any time by contacting our customer services at email@example.com or clicking the unsubscribe link in one of the newsletters.
5. MARKETING AND PHOTOGRAPHY
We will have photographers at our events that take photos and shoot film. By accepting these General Terms, you agree that photos and films from our events may be used by the European Trail Days for marketing purposes on websites, in social media, in advertisements and printed media. You also agree that our partners at the event in question use photos and film from the race for the purpose of marketing other events arranged by us, without you making any demands to receive compensation. Partners for the events in question can always be found in the footer at the bottom of the event website. Please read our personal data policy here:
If you do not want to be seen in event pictures and/ or films you can notify us by e-mail: firstname.lastname@example.org. Include your name, registered e-mail and the event in question. We take into consideration images where you can be clearly identified, but not mass images where you are one out of many participants. The pictures will be permanently deleted from our channels.
The range of payment methods can vary between our different events.
We never store your bank account number or credit card number.
When you place your order, the amount is deducted from your account when you confirm the purchase. As a customer you have an obligation to ensure that there are sufficient funds in your account at the time of payment. If the account has insufficient funds or if for some other reason it is not possible to withdraw the money, your registration will not be completed.
7. ACCOUNT CONFIRMATION
When you have completed your registration we will send you a confirmation by e-mail. To ensure that you have provided accurate information, always check the confirmation as soon as possible and notify us if something is wrong. If you do not receive a confirmation within 15 minutes, please check your junk e-mail before contacting us at email@example.com.
8. FORCE MAJEURE
The European Trail Days & Korpi Consulting should not be held responsible for any injury or damage occurring as a result of a violation of these General Terms, or any breach of rules or instructions that apply to our events.
By accepting these General Terms, you agree that you participate in our events at your own risk and that we are therefore not responsible for any injury you might sustain during the participation in one of our events. We are furthermore not responsible for any damage that may occur to clothing or equipment that you wear or use during an event. We are not responsible for personal belongings brought to the event. We are not responsible for valuables.
Korpi Consulting is exempt from liability in the event of a natural disaster, war, acts of governments or other authorities or any other comparable event beyond our control, which could not reasonably be foreseen and which affects the promises made on our part – for example our ability to arrange an event.
If one of our events is cancelled due to an event beyond our control or with regard to the participants’ safety, you are not entitled to claim a refund or require other compensation from Korpi Consulting.
When participating in an event outside your country of residence, you should always ensure that you have sufficient insurance to cover any damages and healthcare expenses in that country.
If you are not satisfied with one of our events, please contact us at firstname.lastname@example.org. If you are not satisfied then you can contact the Oikeudenkäyntiavustajalautakunta, PL 25, 00023 Valtioneuvosto, Finland, or the EU Commission’s online dispute resolution platform: http://ec.europa.eu/odr. We do not undertake to participate in alternative dispute resolution procedures, but will take a final stand on this issue in any dispute arising from it.